Education Abroad Policies
Program Cancellation Policy
Study abroad programs can be canceled due to several factors, including (but not limited to) the following:
- Low student enrollmentÌý
- Public health or safety warnings
- Travel restrictions due to natural disasters or political safety, as determined by the U.S. Department of StateÌý
The ¶¶Òõ¸£Àûµ¼º½ Education Abroad Office works closely with our program provider organizations in countries where our programs travel to maintain the health and safety of our students and faculty while abroad. The ¶¶Òõ¸£Àûµ¼º½ Education Abroad Office, in consultation with ¶¶Òõ¸£Àûµ¼º½ Risk Management, may decide to cancel a program if the risk of sending students and faculty to a particular destination during the program dates is too great.ÌýÌý
Withdrawal Policy
If a student needs to withdraw from a ¶¶Òõ¸£Àûµ¼º½ study abroad program, they must contact the ¶¶Òõ¸£Àûµ¼º½ Education Abroad Office directly. A student is not considered withdrawn until their written notice is received.Ìý
How to Withdraw from a ¶¶Òõ¸£Àûµ¼º½ Study Abroad Program:Ìý
- Send an email or schedule a meeting with a ¶¶Òõ¸£Àûµ¼º½ Ed Abroad Advisor to submit your notice of withdrawal formally
- Include your name and the program that you have been admitted to
- Include an explanation of why you are withdrawing from your program
Important: Withdrawing from a program does not absolve a student of their responsibility of covering program costs. Financial and academic consequences will be based on the official withdrawal date for your program.
Financial Responsibilities When A Student Withdraws
Course Withdrawal
If a student withdraws from a ¶¶Òõ¸£Àûµ¼º½ study abroad course, the same payment deadlines and timelines that apply to regular ¶¶Òõ¸£Àûµ¼º½ courses will apply. Check the ¶¶Òõ¸£Àûµ¼º½ drop deadline website for specific timelines and potential financial consequences.
Program Fee Responsibilities
If a student withdraws less than 45 days before the program start date, the student will still owe part of the program fee. This covers expenses that program providers have already paid on the student’s behalf.
Disclaimer: This is a general policy and may be subject to change. Specific program contracts and host institution policies may take precedence. Students are responsible for reviewing and understanding all program-specific policies.
¶¶Òõ¸£Àûµ¼º½ Education Abroad Refund Policy
If a student withdraws from a ¶¶Òõ¸£Àûµ¼º½ study abroad program, the $500 program deposit is non-refundable unless the program is canceled.Ìý
The program could be canceled due to low enrollment or unforeseen circumstances in a specific location. In these circumstances, a student will receive a refund of their $500 as long as they do not owe money to the college.
Once the deposit deadline (February 22) has passed, financial expenses and future commitments will be made on the student’s behalf. The $500 deposit the student submitted will not be refunded if they drop or withdraw from the course.
¶¶Òõ¸£Àûµ¼º½ is not responsible for any losses incurred by students who become ineligible to attend the program or who are dismissed once the program has begun.
​​​​​​​Financial Obligation Timeline
| Date | Action or Event | Financial Obligation |
|---|---|---|
| September | Program Application opens | None |
| February 15 | Program Application deadline | None |
| February 22 | Program Deposit deadline | $500 non-refundable deposit |
| May | Program Cancellation and Withdrawal Policy takes effect.Ìý | If a student withdraws less than 45 days before the study abroad program start date, they will still owe part of the program fee. This covers expenses that program providers have already paid on the student’s behalf. |
| Late May | Summer term course registrationÌý |
When a student registers for a study abroad program course(s), two charges are added to their account: the ¶¶Òõ¸£Àûµ¼º½ Tuition and the ¶¶Òõ¸£Àûµ¼º½ Ed Abroad Program Fees. *If you need to drop or withdraw from the course, review the ¶¶Òõ¸£Àûµ¼º½ drop deadlines for more information about the timeline and potential financial consequences. Consider the Grade Options for your course: Letter Grade, Pass/No Pass, and Audit. |
| Early June | Summer term payment deadline |
¶¶Òõ¸£Àûµ¼º½ Tuition and remaining ¶¶Òõ¸£Àûµ¼º½ Ed Abroad Program fees due. Standard ¶¶Òõ¸£Àûµ¼º½ term payment timeline and deadlines apply. See ¶¶Òõ¸£Àûµ¼º½ Academic Calendar for exact dates. If a student enrolls in the ¶¶Òõ¸£Àûµ¼º½ Payment Plan for summer term, the Program Fee must be paid in full prior to the program start date. The study abroad Program Fee is non-refundable, as determined by each program’s refund policy. |
Eligibility requirements
Application requirements for ¶¶Òõ¸£Àûµ¼º½ programs:
- 18 years of age or older by program start date.
- Good academic and disciplinary standing.
- Prerequisites for the course completed by the program start date.
- Attend a Budget Planning Meeting with an Education Abroad Advisor.
- The independence, self-reliance, and maturity necessary to obtain the benefits of studying abroad.
- Willingness and ability to embrace the challenges of studying abroad.